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Want more tricks like these? Check out Affinity Consulting Group<\/a>\u2019s legal-specific software manuals<\/a>.<\/p>\n You can have your inbox on one screen and your calendar on another by opening your calendar in a new window. Right-click on the calendar icon and select Open in New Window to open your calendar in a new window.<\/p>\n If you use Microsoft To Do as your task list, add today\u2019s most important tasks to My Day smart list to keep yourself focused on what matters most each day. My Day starts over with a blank list every day, letting you choose your priorities every morning.<\/p>\n View your calendar and email side by side with the To-Do Bar in Classic Outlook (View Ribbon > To-Do Bar > Calendar) or My Day ( ) in the New Outlook.<\/p>\n Use Window + H to open up the Dictate tool and dictate anywhere you can type.<\/p>\n In Classic Outlook, you can drag and drop emails onto the calendar or task icons to create appointments and tasks based on the email. In the New Outlook, you can drag and drop emails onto the My Day panel to create appointments and tasks.<\/p>\n Create custom quick steps to cut down on the amount of time it takes you to process email<\/a>. Quick Steps let you combine multiple actions (such as replying, forwarding, and filing email) into a single click.<\/p>\n Set up custom rules to let Outlook automatically process your email for you<\/a>.<\/p>\n The format painter is an easy way to copy formatting from one part of your document to another. Click in the text with the formatting you like, then select the text to be formatted. To apply the same formatting to multiple selections of text, double-click on the format painter. (Click on it again or hit the Escape key to stop applying formatting and get your normal cursor back.)<\/p>\n By default, Microsoft Word and Outlook do not spell check words in all caps. That means your pleading titles aren\u2019t being spell-checked! Under the File menu, click on options. On the left-hand side of the options dialog, click on Proofing. Uncheck the box next to Ignore Words in UPPERCASE.<\/p>\n Add frequently used commands to the Quick Access Toolbar<\/a> (\u201cQAT\u201d) to get one click access no matter what ribbon you\u2019re working on. Right-click on a button in the ribbon to add it to the QAT.<\/p>\n Word wants to help you select entire words and the space after them. Stop Word in mouse grabbing tracks by opening options from the file menu. On the left-hand side, click on Advanced. Uncheck \u201cWhen selecting, automatically select entire word.\u201d<\/p>\n The ruler shows your document\u2019s margins, indents, and tab stops at a glance. To turn it on, on the view ribbon, check the box for Ruler.<\/p>\n For text that you type all of the time, create an AutoText entry to save yourself time. Select the text you want to be able to easily reuse. Then, on the Insert ribbon, click on the Quick Parts button. Under AutoText, select Save Selection to AutoText gallery. Once added, you can go back to the AutoText gallery to insert that text in any document.<\/p>\n Stop Word from replacing a \u201c(c)\u201d with a copyright symbol by changing your AutoCorrect settings<\/a>.<\/p>\n If you have professional PDF editing software, ensure you are properly redacting information. If the tool you\u2019re using to redact isn\u2019t called redact or redaction, it\u2019s not going to burn the digital hole in your document like you need. Use the redact\/redaction tool<\/a> to ensure that nobody can find the redacted content, no matter what software they have.<\/p>\n To create a high-quality PDF, use Word\u2019s Export feature to convert your document to a PDF. You\u2019ll find the Export button in the File menu.<\/p>\n Convert scanned files into text-searchable PDFs with optical character recognition (\u201cOCR\u201d). In your PDF editing software, look for a button that says OCR or Recognize Text.<\/p>\n You can now rename the general channels in Microsoft Teams. Hover over the General channel, click on the \u2026 and select Rename Channel.<\/p>\n To reply to a specific message in a Teams chat, hover over the message and select the reply ( ) button.<\/p>\n To forward a Teams chat message, hover over the message, click on the \u2026 and select Forward.<\/p>\n When sharing your screen on a video call, you can typically choose between sharing a single window\/document or everything on one screen. Choose a monitor or screen to share everything and eliminate the need to stop and restart sharing every time you need to share something else.<\/p>\n Whether you need to add a column, sort, filter, or perform calculations, get started by telling CoPilot what you need. CoPilot can even help you get started with Pivot Tables.<\/p>\n If you\u2019re typing predictable text, such as a series of numbers or dates that follow a pattern, you can have Excel do the heavy lifting for you. Type the first two numbers or dates in your list, then pull down on the bottom right-hand corner of the cell to extend the pattern using AutoFill<\/a>.<\/p>\n To quickly select all of the cells in a column that contain data, click in the top cell. Then hold down the ctrl and shift keys while tapping the down arrow on your keyboard. Excel will select everything until it hits a blank cell. (You can also use the other arrow keys to select up a column or across a row.)<\/p>\n If you want banded rows in Excel, tables are the easiest option. Select your data. Then, on the insert ribbon, click on Table to convert your data into a table<\/a>. Tables also automatically expand and replicate formulas, making it easier to work with your data.<\/p>\n Affinity Consulting Group inspires, enables, and empowers legal teams of all sizes to work smarter, from anywhere. The company\u2019s holistic approach incorporates people, process, and technology. Affinity\u2019s passionate, well-connected industry experts work hand in hand with you to help you better understand and optimize your business\u2014from software to growth strategy, and everything in between.<\/p>\n Want to work faster? For in-depth information and instructions on getting the most from Word, order\u00a0Affinity Consulting Group<\/a>\u2019s hands-on digital manual\u00a0\u201cMicrosoft Word for Legal Professionals.<\/a><\/strong>\u201d<\/a> Individual and site licenses are available for download in the Attorney at Work bookstore.<\/p>\n Check out Affinity Consulting Group<\/a>\u2019s \u201cMicrosoft Word for Legal Professionals<\/a><\/strong>,\u201d \u201cExcel for Legal Professionals<\/a><\/strong>,\u201d \u201cOutlook for Legal Professionals<\/a><\/strong>\u201d and \u201cPowerPoint for Legal Professionals<\/strong><\/a>.\u201d Each manual zeros in on your practice\u2019s needs with in-depth instructions from Affinity experts on getting the most out of your tech.<\/p>\n Image \u00a9 iStockPhoto.com. <\/p>\nManaging Your Email, Calendar and Tasks<\/h2>\n
1.\u00a0Open Your Calendar in a New Window<\/h3>\n
2.\u00a0Stay Focused with My Day<\/h3>\n
3. Show Your Calendar Next to Your Inbox<\/h3>\n
4. Dictate Everything<\/h3>\n
5.\u00a0Drag and Drop Emails to appointments and tasks<\/h3>\n
6. Process Email faster with Quick Steps<\/h3>\n
7. Automatically process emails with rules<\/h3>\n
Drafting Documents<\/h2>\n
8. Double-Click on the Format Painter<\/h3>\n
9. Spell-Check Uppercase Words<\/h3>\n
10. Customize the Microsoft Office Quick Access Toolbars<\/h3>\n
11. Stop Word from Grabbing Your Mouse<\/h3>\n
12. Show the Ruler<\/h3>\n
13. Use AutoText as a Clause Library<\/h3>\n
14 Type \u201c(C)\u201d Without Getting \u00a9<\/h3>\n
15. Redact with Confidence<\/h3>\n
16. Export Documents to PDF<\/h3>\n
17. Make PDFs Text Searchable<\/h3>\n
Communicating and Collaborating<\/h2>\n
18. Rename Teams\u2019 General Channels<\/h3>\n
19. Reply to Specific Teams Chat Messages<\/h3>\n
20. Forward Teams Chat Messages<\/h3>\n
21. Share Your Whole Screen in Video Calls<\/h3>\n
Analyzing Data<\/h2>\n
22. Let CoPilot Do the Work<\/h3>\n
23. Autofill text in Excel<\/h3>\n
24. Select a Column of Data with Ease<\/h3>\n
25. Created Banded Rows with Tables<\/h3>\n
About Affinity Consulting Group<\/h2>\n
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<\/a><\/figure>\nMicrosoft Word for Legal Professionals<\/strong><\/h3>\n
\nMore Office 365 Training Manuals for Lawyers<\/h2>\n
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