The back office
you never had to hire.
One platform handles your billing, scheduling, meetings, payments, documents, and messages —
so you can focus on the work clients actually pay for.
The hidden tax on every consulting practice.
Consultants lose an average of 30% of billable capacity every week — not to bad clients, but to the overhead of running their own practice.Chasing invoices
The average consulting invoice takes over 30 days to collect. Capital you've already earned, sitting in someone else's account.
Scheduling friction
Every email thread to find a meeting time is invisible overhead. Multiply across every client, every week — it adds up fast.
Tool sprawl
Separate apps for billing, scheduling, documents, and messages steal two full days of productive capacity every week.
No contracts. Cancel anytime.
Never drop a billable hour.
Create projects, assign tasks, set your rate, and choose how you bill. Activity flows directly into invoices — no double-entry, no guesswork.- Time tracked by task, client, and project
- Flat fee or hourly — your call, per task
- One-click push from task log to invoice
- Clients see project status in real time
Your invoice sends itself.
Log time as you work. When a project closes, XIRA assembles the invoice from your activity log and sends it automatically — with one-click payment built in.- Auto-invoice on project completion
- Hourly, milestone, or retainer billing cycles
- Branded invoice with pay link delivered to client
- Payment reminders sent automatically on your behalf
Scheduling without the back-and-forth.
Share one link. Clients see your live availability and book in seconds. No email ping-pong. No double-bookings. Just a calendar that fills itself.- Personalized booking page with your real availability
- Syncs with your existing calendar automatically
- Automatic confirmation and reminders for both sides
- Meeting type, duration, and rate — all configurable
Confidential meetings. Built in.
Every booked session launches directly in XIRA — integrated video conferencing, no third-party app required. Your client meetings stay in one secure place, always attached to the right project.- Integrated video conferencing — no extra app needed
- End-to-end encrypted for complete privacy
- Meetings auto-linked to the client project record
- Session notes stored and searchable in-platform
Get paid in days,
not weeks.
Clients who can pay in one click — do. Practices that switched to XIRA payments saw a 60% drop in outstanding balances.
One-click payment for your clients.
ACH, credit card, and pre-authorized debit (PAD) — clients choose what works for them. You get an instant notification the moment funds clear.- ACH / direct bank transfer
- Credit and debit card payments
- Pre-authorized debit (PAD) for retainer clients
- Automatic receipts — no paperwork
Send and receive documents securely.
Drag, drop, done. Every file lives in the right client project — encrypted, versioned, and accessible to your client instantly. No more email attachments.- End-to-end encrypted file storage
- Clients upload directly to their project folder
- Full version history on every document
- eSignature ready — collect signatures in-platform
Client conversations in one place.
Replace scattered texts and email threads with a dedicated, encrypted client channel. Every conversation is attached to the right project — searchable, organized, and professional.- Encrypted messaging, separate from personal channels
- Messages tied to the client and project record
- File sharing directly in the conversation
- Clients access through their own secure portal
More billable hours.
Far less wasted time.
XIRA replaces seven separate tools with one platform that works the way you do — so your
practice runs cleaner, faster, and more profitably.
of lost billable capacity recovered each week
average drop in outstanding invoice balances
tools replaced by one integrated platform
Your practice deserves
better infrastructure.
See XIRA in action. We'll show you exactly how it fits your practice — no pressure, no pitch deck.
No contracts. Cancel anytime.