Run your practice.
Not your admin.
One platform handles your project tracking, billing, scheduling, meetings, payments,
documents, and client messages. Your hours go on invoices, not overhead.
The hidden cost of running your own IT practice.
IT consultants lose an average of 30% of billable capacity every week. Not to difficult clients, but to the admin of running their own business.Scope creep goes unpaid
A 2025 survey of 270 consulting firms found only 1% successfully bill for all out-of-scope work. The other 99% absorb the cost. (Ignition, 2025)
Capital sitting idle
56% of small businesses carry an average of $17,500 in unpaid invoices. Manual billing and net-30 terms make it worse, not better. (Intuit QuickBooks, 2025)
Tool sprawl
Separate apps for project tracking, billing, scheduling, and client communication steal hours every week that should be on an invoice.
No contracts. Cancel anytime.
Every hour logged. Every hour billed.
Create projects, define scope, and track every task and hour. When scope expands, every additional hour is logged, billable, and visible to your client before it ever becomes a dispute. Choose the billing model that fits each engagement.- T&E: track hours and expenses, billed as incurred
- Flat Fee: fixed project price, regardless of hours
- Recurring: automatic billing for ongoing managed services
- One-click push from time log to invoice
Bill the moment you deliver.
Log time as you work. Hit a milestone and XIRA assembles the invoice from your activity log and delivers it automatically, with one-click payment built in so clients pay before the next sprint starts. All three billing modes supported.- Time & Expense invoices assembled from logged hours and costs
- Flat Fee invoices triggered on milestone or project completion
- Recurring invoices sent automatically on your schedule
- Branded invoice with pay link delivered to client
Discovery calls that book themselves.
Share one link. Prospects and clients see your live availability and book in seconds: discovery calls, status check-ins, incident reviews. No email threads. No double-bookings. Just a calendar that fills itself.- Personalized booking page with your real availability
- Syncs with your existing calendar automatically
- Automatic confirmation and reminders for both sides
- Meeting type, duration, and rate, all configurable
Ready to stop leaving billable hours on the table?
See how IT consultants reclaim 30% of their week with XIRA. Schedule a DemoSecure client meetings. No extra app.
Every booked session launches directly in XIRA with integrated video conferencing. No Zoom or Teams required. Your meetings stay attached to the right client project, searchable and documented the moment the call ends.- Integrated video conferencing, no extra app needed
- End-to-end encrypted for complete confidentiality
- Meetings auto-linked to the client project record
- Session notes stored and searchable in-platform
Get paid in days,
not weeks.
50% of US business invoices are currently overdue (Atradius, 2024). IT clients who can pay in one click, do. Practices using XIRA see a 60% drop in outstanding balances.
Get paid when the ticket closes.
ACH, credit card, and pre-authorized debit (PAD): clients choose what works for them. You get an instant notification the moment funds clear. No chasing. No net-30 waiting.- ACH / direct bank transfer
- Credit and debit card payments
- Pre-authorized debit (PAD) for managed-service retainers
- Automatic receipts, no paperwork
SOWs, SLAs, and specs in one place.
Every engagement starts with a document. Drag, drop, done. SOWs, contracts, network diagrams, and configuration files live in the right client project, encrypted and accessible the moment they are needed.- End-to-end encrypted file storage per client project
- Clients upload directly to their project folder
- Full version history on every document
- eSignature ready: collect signatures on SOWs in-platform
One thread per client. Zero inbox chaos.
Replace scattered email threads, Slack messages, and Teams notifications with a dedicated, encrypted client channel. Every conversation is tied to the right project, searchable, documented, and always professional.- Encrypted messaging, separate from personal channels
- Messages tied to the client and project record
- File sharing directly in the conversation
- Clients access through their own secure portal
More billable hours.
Less time running your business.
XIRA replaces seven separate tools with one platform built for the way IT consultants work,
so your practice runs tighter, faster, and more profitably.
of lost billable capacity recovered each week
average drop in outstanding invoice balances
tools replaced by one integrated platform
Your IT practice deserves
better infrastructure.
See XIRA in action. We'll show you exactly how it fits your IT consulting practice. No pressure, no pitch deck.
No contracts. Cancel anytime.