XIRA for Mental Health Professionals

Focus on your clients.
Not your admin.

One platform handles scheduling, telehealth, client intake, secure messaging, billing, and payments. Designed for private practice so more of your time stays in session.

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7 tools in one platform

$0 setup fee

3.2 days avg. time to payment

60% drop in outstanding balances

50% fewer no-shows with automated reminders

30%

Running a private practice costs more time than most practitioners realize.

Mental health practitioners spend an estimated 20 to 30 percent of their work hours on scheduling, intake, documentation, billing, and follow-up. That is time that belongs in session.

No-shows drain your schedule

Without automated reminders, no-show rates in private practice run 15 to 25 percent. Each missed session is revenue you can never recover.

Intake paperwork delays new clients

Collecting consent forms, intake questionnaires, and client history over email or fax delays the start of care by days or weeks.

Collecting fees creates friction

Chasing session payments manually, collecting card numbers over the phone, and sending invoices by email creates tension with clients and takes time away from care.

Meet an Account Rep

No contracts. Cancel anytime.

Online Scheduling

Your availability online. Clients book themselves.

Share one booking link. New clients schedule initial consultations. Ongoing clients rebook sessions on their own. Automated reminders go out before every appointment so no-shows drop before they happen. Your calendar manages itself.

Booking page with your live availability
Recurring session scheduling for ongoing clients
Automated reminders reduce no-shows by up to 50%
Syncs with your existing calendar automatically

Telehealth

Secure video sessions. No extra app.

Every booked session launches directly inside XIRA with integrated video conferencing. Nothing for clients to download or install. Sessions are encrypted end-to-end, linked to the right client record, and documented the moment the call ends.

Integrated video, no app download required for clients
End-to-end encrypted for complete confidentiality
Sessions linked to the client record automatically
Session notes stored securely in-platform

Client Intake

Intake forms complete before the first session.

Send new clients a structured intake packet from their first booking. They complete consent forms, privacy notices, and intake questionnaires through their own secure portal. Everything is signed and on file before you ever meet.

Structured intake requests with completion tracking
Clients sign consent and authorization forms digitally
Documents encrypted and stored per client record
Full version history on every document

Secure Messaging

One encrypted channel per client. Between sessions.

Clients reach you through a dedicated secure portal, not your personal phone or email. Every message is tied to the right client record, searchable, and professionally separated from your personal communications.

Encrypted messaging, separate from personal channels
Messages tied to the client record
File and document sharing in the conversation
Clients access through their own secure portal

Ready to spend more time in session?

See how mental health professionals reclaim their week with XIRA. Schedule a Demo

Session Billing

Session fees billed automatically.

Define your session rate, package pricing, or sliding scale. After every session, XIRA generates and delivers the invoice automatically with one-click payment built in. No manual invoicing, no end-of-week billing backlog.

T&E: per-session billing at your hourly rate
Flat Fee: session packages billed upfront or on completion
Recurring: automatic billing for weekly or biweekly clients
Branded invoice with pay link delivered to client

Client Management

Every client. Every session. In one place.

Create a client record, attach all sessions, documents, messages, and invoices to it, and see the full picture of each client relationship in one view. From intake through ongoing care, nothing falls between the cracks.

Client profiles with full session and billing history
Documents, messages, and invoices all linked to the record
Track session count, outstanding balances, and upcoming appointments
Client portal access managed directly from the record

Electronic Payments

Collect fees in seconds,
not days.

The most awkward part of private practice is asking for payment. XIRA removes the conversation entirely. Clients pay through a built-in link the moment they receive the invoice. Practices using XIRA see a 60% drop in outstanding balances.

60% avg. drop in outstanding balances

Get paid after every session.

ACH, credit card, and pre-authorized debit (PAD): clients choose what works for them. Regular clients on PAD pay automatically after every session. You get an instant notification when funds clear. No chasing, no awkward conversations.

ACH / direct bank transfer
Credit and debit card payments
Pre-authorized debit (PAD) for recurring clients
Automatic receipts, no paperwork

More time with clients.
Less time on the practice.

XIRA replaces seven separate tools with one platform built for the way mental health professionals work, so your sessions run smoother and your practice runs itself.

50%

fewer no-shows with automated appointment reminders

60%

average drop in outstanding session balances

7-in-1

tools replaced by one integrated platform

Your practice deserves better tools.
And so do your clients.

See XIRA in action. We will show you exactly how it fits your private practice. No pressure, no pitch deck.